Instructions. Please print and complete this form. Where space is insufficient, continue writing on the back of the page. The numbering pertains to the final ARL  report; please disregard. Return the completed form (one per branch library) to Julie Page at 0175N, by  August 25th.

Personnel

5) Number of FTE engaged in preservation activities:

INCLUDE:  Conservation, commercial binding prep, preservation microfilming and photocopying, preservation-related bibliographic searching & decision making, and quality control.
DO NOT INCLUDE: shelf prep activities (labeling, tattle-taping, etc.) and stack maintenance (shifting, cleaning, etc.)

List NAMES of Librarians and Library Assistants and indicate the number of months or percentage of time.
List LEVELS of student Assistants and total hours for the year. Salaries will be computed by LHR.

Example: Julie Page   .60 (12 months)
                                    Asst. II     400 hrs

Professional Staff FTE

Support Staff FTE

Student Asst. FTE

Contract Expenditures/Supplies & Equipment

Record expenditures where a branch or department uses its own funds or grant funds for these services, not those administered by the preservation librarian. Funds are assumed to be internal unless indicated as external (grants).

7) Contract Expenditures: INCLUDE cost of preservation services where the library is invoiced by an outside vendor, organization, or individual (e.g. professional conservator, commercial microfilming)
a) Conservation Conservation

b) Contract Commercial Binding

c) Contract Preservation Photocopying

d) Contract Preservation Microfilming

e) Other Contract Expenditures (e.g. fumigating, freeze- drying, equipment repairs)
                    Description                                                                         Cost

8) Preservation Supplies: INCLUDE materials for conservation treatment, archival protective enclosures for book and non-print materials, paper for preservation photocopying. Expenditures for equipment and tools costing under $100.
DOES NOT INCLUDE: Tattletape, barcodes, labels.
                    Description                                                                         Cost

9) Preservation Equipment:  INCLUDE total expenditures for equipment and tools costing over $100, furniture, and  computer equipment exclusively for preservation use. Include capital expenditures for renovation and construction (e.g. HVAC improvement).              Description                                                                         Cost

Conservation Treatment

NOTE: Please read carefully the instructions linked below for details on how to count levels of treatment, definitions of categories, etc. Record if the item was done in-house or contracted out to an individual, organization, or to the UC Book Bindery.
DO NOT count treatments performed by the Preservation Dept., rebinds by the UC Book Bindery, nor straightforward rehousing of manuscripts or photographs as a conservation treatment.

Levels of Treatment -- Books & Pamphlets (links to instructions)

Treatment of Other Materials (links to instructions)

16)  No. of unbound sheets given conservation treatment                ________  

17)  No. of volumns deacidified                                                        ________

18)  No. of linear feet of unbound papers mass deacidified               ________   

19)  No. of photographs and non-paper items (e.g. audio tapes,
motion picture film) given conservation treatment                                 ________

20)  No. of custom-fitted protective enclosures constructed               ________

Reformatting

For the Film/Video Library, Preservation Dept., SIO Archives, and Special Collections only: go to Reformatting.

Return to UCSD Preservation Guidelines.