Film and Video Reserve Guidelines

1. The Film and Video Reserve (FVR) is a 'closed' reserve system. Items are paged and handled exclusively by Library Staff who then instruct patrons in the use of the equipment to play them. Patrons are required to present a valid UCSD Library Card or UCSD ID card.

2. The Film and Video Reserve is equipped to handle the following media formats:

  DVD digital video discs
  Laser videodiscs (including Macintosh compatible interactive discs)
  3/4" U-Matic videocassettes
  1/2" VHS videocassettes (including foreign videos recorded in the PAL and Secam formats)
  1/2" Beta videocassettes
  Slides (in 80-slide carousels)
  16mm films (by arrangement with FVR staff)

3. Film & Video Library, or faculty's personal material, may be put on reserve. Personal copies placed on reserve must be legally acquired in compliance with United States copyright laws.  FVR can not make dupes of faculty material. There is a 50 item per class limit.

4. If you are teaching a large, and or, a media intensive class,  you will need to consult with FVR Staff to help you with your reserve needs.

5. Materials submitted to the FVR must be accompanied by a completed and signed FVR reserve form. FVR can not take phone requests. All information requested on the form needs to be filled in including, the days you want to checkout titles for in class use. Having an item on reserve for your class does not guarantee you that item on any given day. Other faculty may use a reserve title for an in class viewing. If you need to use a reserve title in class you must reserve it for that specific day. Let FVR staff know if you want your TAs to have to access to your class reserve material. (see below*) Undergraduate TAs need to have a library proxy card (obtain at main circulation desk). Please indicate the approximate class enrollment on the Film and Video reserve request form. This number is used as an aid in anticipating demand for reserve items. Please indicate how you want personal materials for your course returned to you after the quarter is over. Materials on reserve owned by the Film and Video Library will be returned automatically at the end of the quarter. Materials marked for pick-up by the instructor will be held for only two weeks after the end of the quarter. After this date, items still waiting for pick-up will be returned through the campus mail.

6. Materials submitted to the FVR must be clearly marked as to owner, author, title, and running time.

7. Materials must be submitted in an appropriate box or container suitable for labeling, shelving, and student use. (For example, slides must come in an eighty slide carousel in a box, videocassettes must come in a storage case, etc.)

8. The standard loan period is three hours. Six hour and one day loans can be arranged on request.

9. 16mm film prints and interlibrary loan videos may not be placed on reserve. If you need to present a 16mm film or ILL video outside of your regularly scheduled lectures, contact FVR to arrange for a group viewing of this type of material.

10. A class syllabus is of great value when setting priorities for processing and anticipating demand for reserve materials. Please include a copy when you first bring materials to FVR be placed on reserve.

11. Materials will be processed within three working days after receipt and are processed in the order received.
Please allow enough lead time to permit processing before announcing availability to your classes.  (NOTE: Processing can be performed beginning on Monday at 9am and ending on Saturdays at 6pm exclusive of holidays.)

12.  We recommend that material once put on reserve, remain on reserve until the quarter is over.  If, however, you must to have materials on reserve released to your Teaching Assistants during the quarter, you must follow the
policy below:

Materials placed on reserve in FVR may be released to instructors and/or their designees needing the item(s) for use in class under specific conditions. Failure to meet these conditions requires that the request be reviewed by the FVR Reserves Manager, FVR Technical Facilities Manager or the FVL Curator.

*Instructors wishing to make the materials on FVR reserve available to their Teaching Assistants can do so by providing the names of these individuals on the Film & Video Reserve Request form used to set up the course reserve list for their class. All undergraduate TA's whose name appear on the electronic reserve list will be permitted to checkout material on reserve for that course only if they have a proxy card from the professor of the course.

*The only other method that will routinely allow Teaching Assistants to checkout reserve materials will be by presentation of a typed memorandum prepared and signed by the instructor for the course, on department letterhead, which includes the Teaching Assistant's name, the title of the item(s) to be checked to that person and the length of time they are to be checked out for. This memo is retained by FVL staff and will be filed under the course the materials are being released from.

All other requests will be reviewed by FVR/FVL management staff and may be denied at their discretion.