Libraries at
UCSD
The UCSD Libraries support the University's mission of research, instruction, public service, and patient care by means of a campus-wide network of ten libraries, providing access to rich and deep collections, and offering a variety of services. The Libraries serve as physical and virtual centers for study, reading, and scholarship at UCSD. The ten individual libraries that make up the UCSD Libraries have unique services, programs, and collections allowing each to be responsive to the needs of the particular academic sector it serves, yet sharing a common online catalog and collectively offering an online environment meant to give faculty access to resources and services at their desktop.
The Libraries' Web site offers access to information about the Libraries and to digital services and collections, including the online catalog (ROGER), electronic journals, e-books, databases, and materials assigned for classes. New resources and services are added continually. The Libraries have an ongoing commitment to acquiring and offering materials in digital form.
The UCSD Libraries also share resources and services across the University of California system by working closely with libraries at all of the other UC campuses, as well as the California Digital Library (CDL). Resource sharing expands and increases access to information for UCSD faculty, staff, and students. For example, the UCSD Libraries have contributed to system-wide licensing arrangements that provide access for the UCSD community to thousands of electronic journals and dozens of databases.
Getting Started
Borrowing Materials
(libraries.ucsd.edu/services/checkout.html)
To check out circulating library materials, simply present your UCSD employee identification card at any UCSD library circulation desk. Your UCSD ID card is your library card. For university employees, the library automatically creates confidential library accounts that contain your campus and e-mail addresses. You will receive courtesy reminders by e-mail when library materials are near their due date. Loan periods vary from library to library.
Salaried academic UCSD employees are eligible to designate up to three (3) research assistants to check out library materials on their behalf. These proxy cards are not for use by spouses, domestic partners, or children. For additional information, call 858-534-0134 or 858-822-5898.Renewing Materials
You may renew most items online, by telephone, or in person. With a few exceptions, you may renew most material yourself using the "My Library Account/Renew Items" option in ROGER. Material also can be renewed over the telephone by calling any UCSD library circulation desk or in person at any UCSD Library. Items that are recalled, are on hold for another patron, or have been billed cannot be renewed. Requests for Interlibrary Loan renewals must be made at least one week prior to the due date by contacting the Interlibrary Loan unit that borrowed the item on your behalf.
Creating a "PIN"
(libraries.ucsd.edu/services/circ/acct.html)
Before you can renew or request most materials online, you must first create a personal identification number (PIN) by following a brief online process that starts on the ROGER main screen under the heading "My Library Account/Renew Items." In most online request processes you will be prompted for your barcode (found on the back of your UCSD ID and beginning with "21822") and PIN. Having a PIN will allow you to view your checkout record and renew books online, request UCSD books and circulating bound journals for delivery to the Circulation Desk of any UCSD library; and request circulating books found in the San Diego Circuit database [see San Diego Circuit].
Finding Useful Books, Articles, Journals, and Web Sites
Roger
ROGER, the UCSD Libraries online catalog, provides access to information about UCSD Libraries' collection of books, journal subscriptions, government documents, music scores, films, videos, slides, special collections, course reserves, and selected Internet resources. ROGER includes direct links to materials available in electronic format. The catalog's name, ROGER, commemorates UCSD's founder, noted oceanographer Roger Revelle.
Sage
(libraries.ucsd.edu/sage.html)
Sage, a database and search engine developed and maintained by UCSD librarians, provides access to library databases and indexes, electronic journals, electronic books, authoritative Web sites, and much more. You can search Sage by keywords in descriptions or browse it by academic subject to find resources selected by subject specialist librarians. You can also search Sage for information about UCSD Libraries services.
Accessing Electronic Journal Subscriptions and Other Resources
(libraries.ucsd.edu/ejournals.html)
The UCSD Libraries subscribe to electronic journals in many academic disciplines and in a variety of formats, ranging from tables of contents and partial text to the complete text of journal articles from major publishers. Access is also provided to electronic preprint services and innovative publication projects from other universities and scholarly organizations. There are several ways to find electronic journals:
- Search ROGER by journal title or by the subject "electronic journals."
- On the UCSD Libraries Web site, use "Quick Links", then "Electronic Journals" to search by title and subject.
- On Sage, search for the electronic journal's title in "quotes" or browse by academic subject and then under "Type" by "Electronic Journals."
Databases
(http://libraries.ucsd.edu/sage/databases.html)
The UCSD Libraries offer access to licensed databases in many academic disciplines. To search for licensed resources from the UCSD Libraries Web site, go to "Quick Links," then "Databases A-Z," or go to Sage and browse by academic subject and then look under "This Subject by Type." Because the databases are not hosted locally, almost all have a different interface though most offer typical search functions. Also, most offer these useful features:
- For article databases, UC-eLinks: this feature links to full text (where possible); to the ROGER and Melvyl catalogs for library holdings; and to other resources, as well as facilitating interlibrary borrowing and document delivery services available at UCSD.
- Downloading article citations to citation management software: citations can easily be imported into RefWorks, EndNote, ProCite, Reference Manager, and other bibliographic management software using such features as Ovid's Direct Export and Web of Science's Export to Reference software.
If you have any questions or would like more information, contact the subject specialist or department liasion for your academic area (libraries.ucsd.edu/services/specialists.html).
Connecting to E-Resources From Off-Campus
A number of specialized databases, electronic journals, and other resources licensed by the UCSD Libraries are subject to publishers' licensing provisions that allow off-campus connections only to UCSD or UC faculty, staff, and students. To access these resources from off-campus, you must be authenticated to establish your current, active affiliation with the University. Please view the following sites for detailed instructions:
- For UCSD users of off-campus commercial Internet service providers (e.g., America Online, Roadrunner, or Cox@Home) who want to configure their browsers for access to the campus network via ACS/Network Operations' Web proxy server: (libraries.ucsd.edu/proxy).
- For UCSD users of off-campus commercial Internet service providers (e.g., America Online, Roadrunner, or Cox@Home) who want to install software and use the campus Virtual Private Network: (www-no.ucsd.edu/documentation/vpn). This requires you to install free software, but gives you a UCSD IP address and permits access to all restricted services on campus, including Microsoft file sharing.
- For UCSD users of the dial-in modem service from ACS/Network Operations: (www-no.ucsd.edu/dialinfo/dialinfo.html). With this service, your home computer will automatically be recognized as belonging to the ucsd.edu network.
Research Support
Subject Specialists/Department Liaisons
(libraries.ucsd.edu/services/specialists.html)
The UCSD Libraries support more than 100 fields of study with books, journals, databases, special collections, and subject specialists/department liaisons. To request a book purchase or journal subscription, or for other specialized research support, contact the subject specialist or department liaison for your academic area.
Questions/Assistance
Research assistance and general assistance are available online, at each of the campus libraries, and by phone, and are designed to assist faculty and students with their course needs and research activities.
For email assistance, use Ask a Librarian services at: (libraries.ucsd.edu/services/reference.html)
Questions sent by email should be considered the start of a research consultation with a librarian or should be relatively brief and simple: for example, a request for a fact, statistic, biographical note, or verification of an incomplete citation. You should receive a reply within one working day. You may also contact a specific library at UCSD (http://libraries.ucsd.edu/services/ref_direct.html) for assistance.
For in-person or telephone help, visit or call the reference desk at one of the campus libraries (http://libraries.ucsd.edu/services/reference.html#direct). You can also look at the list of subject specialists (libraries.ucsd.edu/services/specialists.html) and contact someone directly, if you prefer.
Online Reference Materials
The Reference Shelf is a collection of Web links to general information resources selected and organized specifically for UCSD faculty, staff, and students. Use the Reference Shelf to find: biographical information; city and country information; encyclopedias, dictionaries, thesauri, and almanacs; educational information; handbooks and codes; maps, atlases, and gazetteers; statistical sources; style manuals; telephone, email, and other directories; and more. (libraries.ucsd.edu/refshelf.html)
For online reference materials in the sciences, use:
Locating Data, Government Information, and Geographic Information Services
If looking for spatial or numeric data, maps, statistics, or government information, the Data, Government and Geographic Information Services (DGG) Web site is a good place to start. The site provides links to the resources of San Diego (city and county), the state of California, the United States government, and to international offices and agencies. Also available are links to the Social Sciences Data Collection, data available through the Inter-University Consortium for Political and Social Research (ICPSR) and to our Geographic Information Services (GIS) pages.
Help with using any of the above services can be obtained by contacting the staff of this unit. Contact information is available through the Web site.
Requesting Journal Articles and Books Online
(libraries.ucsd.edu/services/ill-dds)
The UCSD Libraries offer several ways to request and receive journal articles and books. The materials may come from libraries on the UCSD campus, within San Diego County, from other UC campuses, or from outside the UC system. To request items online you will need to provide your library patron number and sometimes your PIN. Your library patron number is located on the back of your UCSD ID card and will begin with the digits "21822." Use this number when prompted for your library card number or patron ID. For more about your PIN, see "Creating Your PIN".
Roger Request
You can request that any circulating book and/or circulating bound journal owned by one UCSD library be delivered to another UCSD library circulation desk for pick-up, or be pulled from a library's collection and held for pick-up at its circulation desk. You will be notified when the item is available for pick-up. For most items, the turnaround time is 24 hours, excluding weekends and holidays.
To submit a ROGER Request, click on the REQUEST icon on the left in a list of search results or in the upper left of a particular item's record and follow the instructions. Please note that circulating bound journals located at the Science & Engineering Library and the Scripps Institution of Oceanography Library cannot be requested for delivery or pick-up.
San Diego Circuit Request
Circulating books owned by other libraries of the San Diego Circuit (San Diego State University, University of San Diego, and California State University, San Marcos) can be requested online and delivered to a UCSD library of your choice for pick-up. [Note: the San Diego County Libraries system and the California Western School of Law will join the Circuit consortium in 2007.] You may search the Circuit catalog at the URL above or use the "Search in Circuit" option within ROGER. Circuit offers same-day or next-day delivery of materials, excluding weekends and holidays. The maximum number of Circuit records that can be associated with a patron record at any given time is twenty, including those being requested, currently checked out, and being returned to the owning library. You may also visit any Circuit library and check out their materials in person using your UCSD ID card.
Melvyl Request
To have a circulating book located at another UC campus delivered to the UCSD library of your choice, click on the REQUEST icon at the top of the item's record in the Melvyl Catalog and follow the instructions. You will be notified via email when it is ready for pick-up.
UC-eLinks
(libraries.ucsd.edu/sage/databases.html) If you have a known citation for an article or other item, you may also use the UC-eLinks Citation Linker to identify whether UCSD subscribes to an electronic copy of it or to order it through interlibrary loan.
UC-eLinks is a service embedded within some licensed databases which provides direct links to articles available in electronic form. If an electronic version is not available, UC-eLinks can be used to check print holdings of other UC libraries via the Melvyl Catalog or to initiate an interlibrary loan or document delivery request. Articles requested using UC-eLinks may be delivered electronically to your computer desktop, or if desktop delivery is not available, the copy will be mailed to you or made available for pickup at the UCSD library of your choice.
A tutorial on using UC-eLinks is available at
(libraries.ucsd.edu/services/getstarted/articles4.html).
Article Delivery to Your Desktop
Faculty, staff, and graduate students can request electronic desktop delivery of articles from UCSD library collections. For some departments, such as Chemistry, Mathematics, and Physics, or for faculty and staff affiliated with the San Diego Supercomputer Center, or graduate students at the Scripps Institution of Oceanography (SIO), this service, known as "Avanti," is subsidized by their departments and is free to the requestors. For all other departments, the charge is $3.50 an item (up to 50 pages, additional pages are $0.15 each), and can be charged to departmental index numbers. This desktop delivery service scans articles requested, and provides PDF files by posting them on a secure Web site for retrieval by requestors. The same charge applies for requests for photocopies or faxed copies of articles from UCSD library collections. Desktop or mail delivery of articles not owned by the UCSD Libraries is free as it is considered interlibrary loan.
For more information on desktop delivery, please consult a specific library branch:
Instructional Support
Course Reserves
(libraries.ucsd.edu/services/reserves.html)
Faculty and instructors may request that the Libraries place selected materials on course reserve for use by students. Materials may include books, book chapters, journal articles, film and video, audio and image files, and non-copyrighted materials such as syllabi, lecture notes, and solutions in support of academic instructional programs. Check the section "Course Reserves by Library" on the Web site above to determine which library provides course reserves (electronic and print) for your department. Faculty may place course reserve requests by going to the online form available at: (libraries.ucsd.edu/services/reserves-form.html).
In addition to the Libraries' course reserves services, course materials are made available by several different services on campus. These services work together to try to simplify access to course materials while providing a wide variety of options to best serve students and faculty. For a guide to related campus services that provide support for instructional materials, please visit: (coursematerials.ucsd.edu).
Electronic Reserves: Text
(libraries.ucsd.edu/services/ereserves.html)
All libraries offer electronic course reserves services (E-reserves). The range of textual materials that can be digitized or linked to for easy retrieval by students includes published articles and selected book chapters, as well as course syllabi, homework assignments, solution sets, and other unpublished materials. Users of the E-reserves service will be asked to accept a standard statement of their intent to use the material only for "private study, scholarship, or research" to comply with U.S. copyright law. In addition to linking to digital texts, each course reserves page in the Libraries course reserves database (reserves.ucsd.edu/) links to information about books on tradtional reserve and any materials placed on digital media reserves [see below]. Links can also be established to (or from) existing faculty course Web pages.
Electronic Reserves: Audio (DAR)
The Music Library offers digital music reserve services to faculty teaching music and other courses. Students can listen to course reserves via the Web on library computers equipped with headphone jacks, in select ACS computing labs, in wired dormitories, or remotely via the campus proxy server. To initiate this service, complete a DAR request form, available online at (orpheus.ucsd.edu/music/darform.html). In addition, Academic Computing Services requires notification of a DAR service request via their Course Information (CINFO) form at (cinfo.ucsd.edu).
Electronic Reserves: Image (DIR)
(aal.ucsd.edu/reserves/index.html)
Digital Image Reserves are available to UCSD faculty through the ARTstor Digital Library (artstor.org/info/). Faculty can create image groups in ARTstor devoted to sets of study images, whether for a specific class or exam. Images not available through ARTstor may be requested by submitting a production request (orpheus.ucsd.edu/slide/prod_policy.html) to the Art and Architecture Library Visual Resources staff. Faculty-owned images can be added to an ARTstor image group through the faculty's Personal Collection (orpheus.ucsd.edu/slide/pcol.html).
ARTstor is available to faculty and students 24/7, on or off campus, via the campus proxy server. To access reserve images in ARTstor, students must first register with ARTstor.
For instruction and/or questions, contact the UCSD Libraries Visual Resources Curator at voriordan@ucsd.edu or x2-0208.
Electronic Reserves: Media (DMR)
For information, contact the UCSD Libraries Film & Video Library Curator at soriordan@ucsd.edu or x4-7981.
Library Instruction Services
(libraries.ucsd.edu/services/instruction.html)
Through their instruction and outreach programs, the UCSD Libraries offer a variety of orientation and instructional opportunities intended to help students succeed in their academic pursuits. The UCSD Libraries are committed to working with faculty to give students the skills needed to locate, evaluate, and use information effectively. To that end, each of the libraries offers a variety of ways to support faculty in achieving that goal.
In consultation with teaching faculty, librarians are available to conduct classroom sessions that cover key resources for a specific discipline, class project, or assignment. Librarians also can conduct tours and presentations to show students the location and physical layout of the campus libraries, as well as to inform them of services, procedures, and resources. Some UCSD libraries are able to provide Web-based instruction, or specialized Web pages linking to appropriate library resources.
In addition, the Libraries offer monthly workshops on a variety of topics. Past topics have included: Library Survival Skills; Extreme Googling; Introduction to RefWorks (or EndNote); Jumpstarting Your Research; Just for Engineers; and PubMed: Beyond the Basics. You may use the form at (libraries.ucsd.edu/services/instruction-req.html) to request a workshop or instructional session for your class.
Digital Library Program (DLP)
TAcquiring, creating, managing, and providing access to digital content are routine activites within the UCSD Libraries. The Libraries are building significant digital collections comprising licensed resources, locally created digital surrogates, and born-digital resources. The UCSD Digital Library Program was created to develop and manage this growing proliferation of digital resources. The Web site lists a selection of digital collections, locally created digital collections, and digital research data, along with digital delivery and instructional support services.
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