Serials Cataloging Fun Group meeting minutes
September 14, 2007
10:00 a.m.-11:00 a.m.
Library Training Room
Recorder: Hanley Cocks

Present: Renee Chin, Margaret Christean, Hanley Cocks (recorder), Becky Culbertson, Kathleen Garvey-Clasby, Christine Megowan, Daved Marsh, Stacy Nelson, Donal O'Sullivan, Virginia Pulido-Casa, Adolfo Tarango (chair)

Announcements:

• Christine Megowan will be leaving UCSD in early October. Daved Marsh will serve as interim representative from Special Collections

Discussion:

1) 793 for U.S. government documents

Currently U.S. government documents with online access do not include a 793 title hook.

Decision: To bring this "package" into line with other online packages it was decided to add a 793 to U.S. serials, monographs, and databases. The format will be as follows:

793 0 Open access resource; selected by the UCSD Libraries. $p U.S. online [serials/monographs/databases].

Or, for records distributed by SCP:

793 0 Open access resource; selected by the UC Libraries. $p U.S. online [serials/monographs/databases].

Serials will also include the $g.

Decision: It was also decided not to include a $z in the 856 field specifying package or publisher for US documents.

2) Consistent use of 590 field for databases  

The 590 for databases was originally used to track databases for CDL and UCSD, licensed and open access. An exception to this are databases that are part of packages or collections, which have unique 793s.

Decision: It was decided to code all databases with 590 fields, in addition to any 793 fields which will continue to be used to track packages if necessary. For example, resources such as Wiley InterScience online databases, SourceOECD online databases, and government document databases will have both a 590 and a 793.

3) Use of 856 $x SCP UCSD for e-monograph records distributed by SCP  

This subfield is used in CDL records for e-monographs and was originally designed to indicate which campus provided the record through SCP. There was considerable discussion about how to determine the coding for when a record was from a campus, a vendor, or OCLC. Adolfo proposed that if the source record can be updated by SCP staff, then use $x SCP UCSD, but if the record cannot be updated (i.e., a vendor record) then use $x SCP [VENDOR NAME] (example: $x SCP PROQ).

Decision: Adolfo's proposal was supported by the group and will be brought to SCP Advisory Committee for discussion.

4) CSR Q&A  

Margaret brought an example of a serial format change from print to online that stimulated lively discussion on when a uniform title and a 580 might be used according to CSR guidelines. See OCLC #166951775.

Decision: Pending additional discussion on the UC CONSER Funnel list, use the 130 from the print record in the online record. Normally, we would not add a 130 uniform title per CSR guidelines, but this is an exception to the guidelines because the uniform title allows the print and online records to fall together in a browse display. However, do not add the qualifier "Online" to the uniform title.

The CSR guidelines also indicate using linking entries whenever possible, but since $i has not yet been approved for use with the 780/785 linking entries, use a 580 to make the relationship between the print and online very clear:

580 Continues print publication with the same title.

Next meeting:
October 12, 2007
10:00-11:00 am
Library Training Room
Recorder: Becky Culbertson