Present: R. Chin, M. Christean, M.H. Cocks, K. Garvey-Clasby, C. Megowan, S. Nelson, D. O'Sullivan (recorder), A. Tarango

Announcements:

• Multiple language California documents will be cataloged using a single record. For monographs, attach separate item records for each language and for serials, attach one check-in record with check-in box notes identifying each separate language. Procedures, when complete, will be sent out to the group.
• The Chinese language cataloger position is still open. The priority consideration date is April 20th.
• Cabinet approved a LA V Chinese cataloger permanent position to be posted upon HR approval.
• Discussions with Rebecca Hyde resulted in a new policy for federal serials that later become issued by a different agency. Earlier federal serial issues are no longer to be relabeled when the current issuing body changes. This past practice was incorrect, but there won’t be a retrospective cleanup except to ensure that every serial record has the correct SuDoc numbers present.
• Serials Acquisitions is recruiting to fill their vacant LA III position.

Discussion:

1. Separate item/check-in records for "net" and "netd," e.g. Federal reserve bulletin, .b27188231

The question was raised as to whether it is necessary to have two item/check-in records to reflect different levels of online access for a single government document. It was decided that because the publication is first-and-foremost a government document, "netd" should be the branch location used along with the corresponding "nnetd" item and check-in locations.

Bib record: BRANCH: netd
Item record: LOC: nnetd
Checkin record: LOCATION: nnetd

2. CONSER Standard Record

While there were no comments from the group concerning the guidelines for the CONSER standard record, Margaret brought an example to the meeting that highlighted the potential for possible confusion once we implement use of the standard record. The example (OCLC# 36414464) has a distinguishing uniform title. Current policy, CCM 16.3.2, requires the creation of a new record as the current uniform title has a corporate qualifier, Frank Cass & Co., and now a different body, Routledge, is responsible for publication of the title. We decided this would still be a major change, but were not clear on what, if any, qualifier we would use on the record for the later title. The CONSER standard record guidelines state that it is not required to create/add a uniform title in order to resolve conflicts, so the assumption is that the new record would not contain a uniform title at all. However, the standard record guidelines are written to allow for the addition of information to serve legitimate local needs. In this case, UCSD has a local series authority record for the title, therefore, we assume we would add the qualifier so that we can keep our local series authority records straight. Also, there was concern that catalogers might interpret the guidelines as meaning they should not consider this a major change and instead, would just delete the qualifier from the existing record; we assume this is not the case. Adolfo will bring this example to the CONSER Ops meeting in May. Adolfo reminded the group that fields that were once required may now be optional or not required at all, that the standard record is a base, to which the addition of other fields is open to interpretation/discussion.

Next meeting:
May 11, 2007
10:00-11:00am
Library Training Room
Recorder: Virginia Pulido-Casa