Serials Cataloging Functional Group meeting minutes
August 19, 2005
Library Training Room
Recorder: Adolfo Tarango

Announcements:

• Minutes: Formal minutes will be taken with minute taking responsibilities rotating alphabetically among members starting at our September meeting. Draft of minutes is due to SCFG by the Friday following the meeting. Corrections are due to Adolfo by the next Friday. Final minutes will be distributed to SCFG and posted on TPOT (SCDPP WG will determine where).
  
• 793 $g proposal: Serial catalogers should begin implementation. Adolfo will discuss CJK and Special Collections implementation with Shi and Arvid.

Discussion:

A. Serials Cataloging Documentation, Policies, and Procedures Working Group (SCDPP WG)

The charge for this group is as follows:

1. Review all existing serials cataloging documentation and:

a. Update as needed per existing cataloging policies
b. Bring to SCFG for discussion, discovered discrepancies, issues, or concerns
c. Create and bring to SCFG for discussion and approval, new documentation
d. Determine best dissemination/posting of documentation

2. Review relevant committee minutes and e-mail discussion list for concerns, policies, and issues to be brought to SCFG for discussion. List of committees and e-mail list to include: CatCom minutes, SCP Advisory Committee minutes, CONSERlist and Serialist. Additional committees and e-mail list to be added at the discretion of the Working Group or SCFG.

3. Identify day-to-day cataloging problems/examples and bring to SCFG, as appropriate, for discussion.

Renee, Margaret, and Nobuko, representing the three main serials cataloging units, will make up the core membership. The term of appointment is for one year. Next August, if not sooner, the effectiveness of the group will be assessed. If continued, the original members may be reappointed or new members from their respective units may serve. Virginia and Arvid are considering membership.

B. Use of 793 to track work processes

The use of 793s to track work processes has become problematic. Adolfo has received comments from public services staff and other about the confusion caused by displays generated in Roger (current egregious example is DOAJ).

A related question arose as to whether the 793 subfield p was going to be indexed.

Adolfo will review new indexing document to see if alternative fields can be used, other ideas from members should be sent to Adolfo. Adolfo will check about the 793 subfield p being indexed.

C. NACO/CONSER update

Paul is going on directed duty to release catalogers from NACO review. Paul and Adolfo will negotiate the order of review to allow at least two serial catalogers to be released near the beginning of the review process. When Paul begins the review process with the second cataloger, Adolfo will contact Valerie Bross of UCLA about doing CONSER authentication training for ALL serial catalogers. The target time for Valerie to do the training is November.

Next meeting:
September 16, 2005
10:00 am - 11:00 am
Library Training Room
Recorder: Renee Chin