Circulation Committee
Tuesday, October 13, 2009
2pm-4pm
Arts Library Seminar Room
Recorder: ARTS
Back-Up: IR/PS

Present: David Pollett, chair, Shirley Higgins, guest, Marlayna Christensen, Stephen Cruz, Greg Ferguson, Lisa Ferguson, Peter Mueller, recorder, Jack Neves, Kathy Rutledge, Jason Schulz.

• CALL TO ORDER/ANNOUNCEMENTS 

        The Web Editors group is offering training on webpage authoring to staff who are not part of that group. Jack Neves will investigate further and advise the committee.

The Maximum Fines proposal has been approved. The Committee expresses its thanks to Greg Ferguson for the good work he did in writing the proposal.

II. UPDATES

• Innopac Coordinator -G. Ferguson .

The recent flurry of events causing slowness with Millennium seems be related to large batch deletions. A solution may have been found.

UCSD will be part of a beta test for Millennium 2009B

III. DISCUSSION

• Patron Notifies Procedure- S. Higgins

Because of problems stemming from request streamers used with processing monographs, it was determined that an automated procedure is needed. Patrons will use Roger Request to place a hold on materials, the Request unit creates a list daily. Requests for uncataloged materials will go to either Metadata Services or Acquisitions as appropriate. As of October 1, all materials will have an item record created the moment an order is placed. If, on the very rare chance, a patron would like to request an item that does not have an item record, a circulation supervisor will place a bibliographic record hold. Other than for this exception, library staff are instructed not to use bib record holds.

Circulation staff will notify patrons as to the outcome of their in process item(s) request.

• Review of Library Cards and Borrowing Policies websites

Discussion postponed until later Circulation Committee meetings.

• Review of Summary of Loan Privileges and Eligibility for Borrowers .

Committee discussed and made suggestions for revision. David Pollett will make the changes and resend to the committee.  Furthermore, David Pollett will verify with Catherine Friedman whether all K-12 teachers from accredited public or private schools in California are eligible to receive a courtesy level 5 card.     

• Circulation Committee Goals and Horizon Issues Teams- Organization and Follow up

The committee discussed the make-up of the 5 different teams, members volunteered to be chairs of the different subcommittees.

Lisa Ferguson will chair the Libraries-wide Core Circulation Competencies group.

Jack Neves will chair the Standardize Circulation Statistics gathering and reporting group.

Greg Feruguson has joined Investigating RFID for Reserves Books group and has agreed to be the chair.

Peter Mueller will chair the  Investigate Feasibility of Standardizing Due Times for Hourly Materials group.

Jason Schulz will chair the Billing Appeals Digital Format or Archive group. Additionally Marlayna Christensen and Shannon Bateman will join this group.

IV. REPORTING OUT

CAG - J. Schulz

          UCSB is reviewing their loan periods and renewals.

          CAG provided feedback regarding the UC Libraries resource sharing report.

Reserves –

V.ROUND ROBIN

ARTS:           The new shared ARTS Library/CPNM service desk has opened.  UCSD Will be hosting Home Movie Day on October 17.

BIOMED:   The circ desk is much busier this early in the quarter than it was previous years.

CLICS :          Library Instruction for the college writing programs have begun for the Fall quarter.

IR/PS:         Doing hourly gate counts and patron headcounts. By 10 AM IRPS has reached 92% capacity, which is maintained until approximately 5 PM. The hold   shelves are getting a great deal of use.

MCL:  no report.

S&E :  S&E will have Green Assessment October 14.

SIO :   The large format copier no longer works and will not be replaced. When large format materials, such as maps, need to be copied, they are being sent to Imprints.

AS:  Rachel Pritchard and Meghan King have resigned.  Internal recruitment for an AL IV supervisor and LA III have been approved.

                The “Palm Tree” Doors at the front entrance have been installed.

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