Serial Issue Statistics

Prepared by: Carlos Estrada
Submitted: May 1994
Reviewed: April 23, 1997

• At the Innopac "Main Menu" choose: M > MANAGEMENT information.
• At the "Management Menu" choose: > Create LIST of Records.
• Choose an empty file of about 5,000 capacity.

1. Choose 2 > Create a new file.
2. Choose C > CHECKIN list.
3. Choose C > Checkin CARD.
4. Choose B > Retain each BOX separately in review file.
5. Enter Boolean search criteria as noted below using appropriate dates:

C ACTIVITY = a AND TRANS DATE between 05-01-94 & 05-07-94 AND BOX STATUS <> e AND BOX STATUS <> p AND BOX STATUS <> m AND BOX STATUS <> t AND BOX STATUS <> s AND BOX STATUS <> r AND BOX STATUS <> N

• Give the file an appropriate name, e.g., 940507/001/jfa check stats.
• When search has finished QUIT to "Management Information" menu.
• Choose S > Create STATISTICAL reports.
• Choose B > To use a BOOLEAN search review FILE.

1. Choose the file completed above.
2. Choose T > A cross TABULATION on any two record data elements.
3. Choose "C ACTIVITY" for horizontal axis.
4. Choose "RLOC" for vertical access.
5. Print report and quit to "Management Information" menu.
6. Example of completed report:

STATISTICS REPORT--Number of Records--940507/001/jfa check stats Number of records processed: 1986

-------------------- C ACTIVITY -------------------- RLOC Total ACTIVE CUL SER REC 583 583 CUL SER ACQ 210 210 SIO G&E 29 29 SIO SERIALS 124 124 BML LIFSCI 319 319 BML 6 6 MCL 117 117 S&E LIBRARY 260 260 IRPS SERIAL 186 186 UGL SERIALS 81 81 CUL DOCS 71 71 Total 1986 1986

• Choose L > Create LIST of records.

1. Choose the above file.
2. Choose E > EMPTY your review file ....
3. Quit out of Innopac totally.

• Review files and statistical reports are done weekly within each month.

1. Extra reports or a longer period of time is specified at the beginning and ending of each month to make the statistics contain exactly that months data.
2. Data is entered into attached spreadsheet monthly.